Keeping track of invoices is a difficult undertaking for accounts payable teams. Without clearly defined procedures in place, it is possible for invoices to be paid late or not at all, putting you at risk of fraudulent activity.
Automating your Accounts Payable function simplifies invoice processing and provides total knowledge of your financial position, allowing you to make informed budgeting decisions.
Accounts Payable (AP) Automation from Pegasus Software is an add-on for Opera 3 SQL SE that combines advanced Artificial Intelligence (AI) and Machine Learning technology with Optical Character Recognition (OCR) to quickly automate the capture and processing/updating of supplier invoices.
Users can request that suppliers send invoices to the new e-Invoicing Portal using a unique AP email address. Alternatively, users can also forward invoices to the Portal themselves, either individually or in bulk.
Supplier defaults also make financial coding of supplier invoices easier. Once invoices are entered into the system, users retain complete visibility and control over each transaction as it passes through the duplicate invoice checking process to ensure that no invoices are paid twice.
In addition, the automated bank account detail capture and validation with Opera 3 SQL SE reduces the risk of fraud. Finally, invoices can be routed through a user-defined digital approval workflow process, and once accepted, the transaction will appear in Opera 3 SQL SE with a full audit trail.
Pegasus Opera AP Automation Features & Benefits
Reduce invoice times by up to 50%, increasing the productivity of your team.
It costs between £4-£25 to manually process an invoice. This can be reduced to just £1 per invoice with AP Automation.
Eliminate Duplicate Payments
With AP automation’s duplicate checking facility you can ensure that no invoices are paid twice.
Reduce the Risk of Fraud
Automated bank account detail capture and validation minimises the risk of fraud.
Capture invoices in a variety of languages, currencies, and amounts. PDF, doc/docx, xls/xlsx, htm/html, xt, tif/tiff, Jpeg, and a variety of additional file types are all supported.
Comprehensive reporting allows you to drill down to specific suppliers and invoices to see the status of each invoice.
Full Audit Trail
Invoices are electronically stored for 7 years to meet audit requirements.
Ledger coding is easy to automate by supplier, specific invoices, and for each invoice line.
Only for Pegasus Opera 3 SQL SE
AP Automation is only available for Opera 3 SQL SE, and not in standard Opera 3, meaning there has never been a better time to upgrade. To find out more about the advantages for Opera 3 SQL SE, read our blog post: Why Upgrade to Opera 3 SQL SE with Synergy Technology?
AP Automation Datasheet
Want More Information on Pegasus Opera 3 SQL AP Automation?
The Synergy Technology team is proud to be an official partner of Pegasus Software and to offer Pegasus Opera solutions throughout the UK. We also offer integration with a number of other platforms. Find out more by visiting our add-ons and integrations page.
To learn more about anything in this news article, or to book a demo, please contact the Synergy team today. You can call us on 0345 456 0050 or send us an email via our contact page at any time and we will be delighted to assist you.
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